Shopify

Updated 30/07/2026 Shopify

The Shopify option in the Settings menu allows you to connect your Shopify shop to EasyVend. Once connected, new Shopify orders can be imported into EasyVend in real time.

To enable Shopify integration:

  • Select Shopify from the EasyVend Settings menu

  • Tick Enable Shopify Integration

  • Click the Shopify App Store link

  • In the Shopify App Store, search for EasyVend

  • Select EasyVend Integration

  • Install the EasyVend app on your Shopify shop

Once the app has been installed and connected, your Shopify shop will appear in the Connected Shopify Shops section.

Shopify Integration

When a new order is created in your Shopify shop, it will be imported into EasyVend in real time.

  • You can also manually import orders if the real-time import fails

  • The import process will only create new orders

  • It will not update existing orders in EasyVend

Customer

  • Customer Matching: EasyVend matches customers by External ID first, then by customer name and email

    • If a customer is found, the existing customer record will be updated

    • If a customer is not found, a new customer record will be created

Product

  • Product Matching: EasyVend matches products by Product Code in EasyVend and SKU in Shopify first, then by product name

    • If a product is not found, a new product will be created

    • If a product is found, EasyVend will use that product, but it will not update the existing product

Important: Vendors should ensure that product lists in EasyVend and Shopify are matched before connecting the Shopify shop. This helps prevent duplicate products from being created during the import process.

Manually Importing Shopify Orders

If an order has not imported automatically, you can manually import orders from the Shopify Integration screen.

  • Select Shopify from the EasyVend Settings menu

  • Under Connected Shopify Shops, enter the date in the Import Date From field

  • Click Import Order

EasyVend will import new Shopify orders from the selected date.

Viewing Imported Shopify Orders

Imported Shopify orders can be viewed from the My Orders screen.

  • Select My Orders from the Orders menu

  • Tick Not-Confirmed Order Only

  • Click Search

Orders imported from Shopify will display in the order list.

Note: If the delivery date has not been confirmed, the delivery date may display with an asterisk.

Reviewing and Confirming an Imported Order

Before processing the order, open and check the imported order details.

  • Select the order from the My Orders list

  • Check the Customer Name, Delivery Date, products, quantities, unit prices and total amount

  • Check the Order Note

    • The order note will show the Shopify order number, for example: Imported from Shopify #1076

  • If the order details are correct, click Confirm Order

Once confirmed, the order status will change from Ordered to Confirmed.

After the order is confirmed, you can continue with the usual EasyVend order process.

  • Print Docket: print the order docket

  • Email Docket: email the docket to the customer

  • Deliver: deliver the order

  • Copy Order: copy the order if required

  • Create Invoice: create an invoice from the order

Notes

  • Shopify orders imported into EasyVend must be checked before confirming

  • The import process will create new EasyVend orders only

  • Existing EasyVend orders will not be updated by the Shopify import

  • Product codes and Shopify SKUs should be matched before connecting Shopify to EasyVend

  • If products are not matched correctly, duplicate products may be created during the import process