Suppliers

The Suppliers option in the Stock menu allows you to manage the list of suppliers from whom you purchase the products that you sell.

Suppliers may be Standard Suppliers, who are set up by the JealTech support staff when you subscribe to EasyVend, or Other Suppliers added by you. A Standard Supplier may be designated as your Main Supplier.

Main Supplier

Most milk vendors will have one main supplier with whom they have a contractual or franchise relationship. If this is one of EasyVend's Standard Suppliers, JealTech support staff will set this supplier as your Main Supplier when you subscribe to EasyVend.

• The functions available in the EasyVend vendor portal may depend on your main supplier
  • Not all options may be available for some main suppliers (because it is the supplier who provides the information to EasyVend rather than the vendor)
  • Some features may work slightly differently depending on your main supplier and the information they provide to EasyVend
  • Additional reports required by your main supplier may be available
• In the list of Suppliers, your main supplier (if any) will be listed as a Standard Supplier

Standard Suppliers

Standard Suppliers must be set up by JealTech Support staff when you subscribe to EasyVend. These are suppliers with whom EasyVend can exchange information electronically.

You may have multiple Standard Suppliers in addition to your (optional) Main Supplier. The information exchanged between EasyVend and a Standard Supplier may include: 

• A product list provided by the supplier
  • The Add From Supplier option in the My Products screen is used to add products from Standard Suppliers
    • If you have more than one Standard Supplier, you choose the supplier from a drop-down list in order to display the list of products available from that supplier
    • When you select a product, the product details are filled in automatically
• Customers may have Central Billing or Fee for Service billing arrangements 
  • Central Billing information can be sent electronically from EasyVend
• Depot Orders can be sent electronically from EasyVend

Standard Suppliers:

• cannot be added, edited or deleted; contact the JealTech support staff if changes are required
• can be marked as Inactive if you no longer want them to appear in the list of suppliers when adding products or customers

Other Suppliers

EasyVend allows you to add as many other suppliers as you need for the products you deliver. For these suppliers:

• The Create New option in My Products is used to add products
  
  • When adding a product, you nominate the supplier from a drop-down list of your other suppliers
  • All product details must be entered by you
• Customers may have Central Billing or Fee for Service billing arrangements, but Central Billing information cannot be sent electronically from EasyVend; you may, however, email reports to the supplier
• Depot Orders cannot be sent electronically from EasyVend, but depot orders can be created and emailed to the supplier

Adding, Updating and Deleting "Other" Suppliers

To add a new supplier:

• Select Suppliers from the Stock menu
• Click Create New to open a new line in the list
• Enter the supplier's details:
  • Code: An alphanumeric code such as a short version of the supplier name; maximum of 20 characters
  • Name: The supplier's name
  • Contact Details: Add an email address and contact phone number for the supplier
  • Standard Supplier: Not applicable to "other" suppliers
  • Inactive: Not active when adding suppliers
• Click the  save icon
  
  
• To exit without saving the new supplier, click the  cancel icon

To update a supplier:

• Select Suppliers from the Stock menu
• Click the  edit icon next to the supplier you want to update
• Update the supplier's details:
  • Code: An alphanumeric code such as a short version of the supplier name; maximum of 20 characters
  • Name: The supplier's name
  • Contact Details: Add an email address and contact phone number for the supplier
  • Standard Supplier: Not applicable to "other" suppliers
  • Inactive: Tick this option if you wish to mark a supplier as inactive; inactive suppliers are not included in the drop-down list of suppliers when adding products or creating a depot order configuration.
    • In the suppliers list, inactive suppliers have an X in this column
• Click the  icon to save your changes
  
  
• To exit without saving your changes, click the  cancel icon

To delete a supplier:

• Select Suppliers from the Stock menu
• Click the  delete icon next to the supplier you want to update
  • Suppliers can only be deleted if they are not yet in use
• Click OK to confirm the deletion, or Cancel if you do not want to delete the supplier